Recruitment Coordinator

Job description

 up to 12 months fixed term contract / full time

Location: The successful candidate may be based in a country where one of the independent National/Regional Greenpeace organisations (NRO’s) is located (subject to agreement). See the locations here. We offer competitive NGO level salary and benefits, the specifics of which depend on location where the successful candidates will be based. We aim to share this information with successful candidates before reaching the offer stage.

Greenpeace is an independent global campaigning organisation, which uses peaceful, creative confrontation to expose global environmental problems, and develop solutions for a green and peaceful future.

Greenpeace International (GPI) is seeking a Recruitment Coordinator to join our ambitious Recruitment Team to play a key role in coordinating and supporting the GPI recruitment process. As the primary contact for recruitment within the GPI People & Culture team, you will support your team, hiring managers, job seekers and HR Partners with ongoing recruitments.

Additionally, you will be responsible for managing a high volume of job vacancies, including creation of job adverts, posting of job adverts in multiple sources including LinkedIn, administration of our ATS, reviewing applications and creating longlists for hiring managers, corresponding with candidates and hiring managers, and other related administrative and reporting functions of the recruitment process.

​​​Your responsibilities will include, but will not be limited to:

  • Act as key contact for recruiting questions from job seekers and Hiring Managers.

  • Work with the Hiring Manager and Recruitment Team members to prepare and coordinate appropriate job adverts and advertising campaigns.

  • Manage our applicant tracking system (Recruitee) ensuring the system is used as effectively and provide ad hoc training as necessary.

  • Screen applications for job vacancies, creating longlists for panels to shortlist.

  • Provide clear and timely information and guidance to Hiring Managers in relation to shortlisting and interview procedures.

  • Set up interviews, ensuring all candidates receive timely and accurate information regarding the progress of their application.

  • Coordinates reference checks with the Hiring Manager and support offer stage as necessary.

  • Makes recommendations for the improvement of our recruitment processes and procedures.

  • Collaborates on ongoing recruitment projects to further improve our recruitment practices.

Please see the full job description here.

Job requirements

What we’re looking for:

  • HR administrative experience.

  • Good knowledge of written and spoken English.

  • Literate in main computer functions (Google documents, Zoom, Word, Excel, Powerpoint).

  • Experience of working with confidential information.

  • Excellent communication skills, with the ability to effectively communicate with a range of stakeholders both verbally and in writing.

  • Ability to work in a team and autonomously.

  • Self-motivated and detail-oriented.

  • Strong organizational, time management and follow-up skills.

  • Approaches work with energy and a positive, constructive attitude and service oriented mindset.

  • Great administrative skills and attention to detail

  • Experience of managing the recruitment cycle in a fast paced environment is preferred.

  • Knowledge of applicant tracking systems and LinkedIn is preferred

  • Proven experience of developing and embedding improvements to administrative processes and procedures, in a recruitment related role is preferred.

  • Support for and belief in the core aims and values of Greenpeace.

To Apply:

We are looking for someone who shares a passionate commitment both to our mission and to our determination to find best talent for Greenpeace International, while providing great candidate experience.

To apply for this role, we require you to answer a selection of key criteria and upload your CV (in English) via our online application form.

Addressing the key criteria is an important part of your application. We will be looking for evidence that demonstrates your skills and experience in these areas. Use examples where possible, to draw attention to experience, knowledge, achievements and skills gained in past employment or voluntary/leisure activities, provided they are relevant to the post.

It’s advisable to prepare your responses to the key criteria before starting your online application, as you are unable to save and return to it at a later date.

If you have any questions about this vacancy or the application process, please email us at Please note that all applications must be filled out via the website and can't be submitted via this email.

Greenpeace International is an equal opportunity employer with a longstanding commitment of providing a work environment that respects the dignity and worth of each individual. We recognise and value the benefits and strengths that diversity brings to our employees and the whole organisation and we thrive in an environment that encourages respect and trust. We do not discriminate in employment opportunities or practices on the basis of age, ancestry, citizenship, colour, disability, ethnicity, family or marital status, gender identity or expression, national origin, political affiliation, race, religion, sex, sexual orientation and would like to invite you especially to apply!

If you are passionate about our mission and you fit our profile then we would love to hear from you!

CLOSING DATE: 23:59 (CEST), 6th of December 2021.